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How To Maximize Maintenance Efficiency

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Maintenance is hard work.  Between inspections, preventative maintenance, repair requests, and major renovations, it’s a lot for any property manager to handle.  With so much to do, you certainly don’t want to make any of it harder than it has to be!  Here are some of our top tips to maximize maintenance efficiency and work smarter, not harder, on maintenance tasks at your properties.

Divide work appropriately.

You probably have a method of dividing maintenance tasks and responsibilities among members of your staff.  It’s worth taking a look from time to time to make sure that your procedures are splitting up the work in a way that makes sense.  After all, if one employee or group of employees is overwhelmed, they won’t be able to do their best work and your efficiency can slip.  If you spot any indications that some staff members are overworked, see what you can do to alleviate the issue.

Work with the best outside vendors and contractors.

Hiring third-party contractors is often a necessity for property maintenance, and it’s important anyone you hire does good, efficient work.  Unfortunately, finding trustworthy, high-quality vendors can be a challenge.  If you need to work with an outside vendor, don’t be afraid to shop around to find the best available.  When you do find a good vendor, make sure to treat them well so they’re willing to continue working with you in the future.  Always communicate clearly and honestly, and you’ll build strong relationships and a positive reputation.

Automate where possible.

If you can automate part of your maintenance administration work, it’s smart to do so.  You’ll save time and have more freedom to focus your energy elsewhere.  So what kind of things can you automate?  Well, ManageGo offers tools to automatically create recurring tickets (great for preventative maintenance and inspections!) and assign maintenance tasks to the right member of your team.  That’s two things off your plate and a big boost to your overall efficiency!

Utilize a mobile maintenance system.

Being tied to a computer for maintenance work is a big drag on efficiency, and working with paper maintenance files is a major headache.  Instead, operate on a mobile-friendly system that your team members can easily use from anywhere — and when it comes to mobile-friendly systems, ManageGo is the very best.  We offer native mobile apps for both residents and property managers, so you and your team will have full access to everything ManageGo offers from anywhere.

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